| Write a formal letter is different from writing a personal letter. In an official letter there are some provisions that must be followed. Moreover, in terms of language use official letter using standard language and effective. You may have received a letter of invitation from a particular organization or institution, that if we look at the letter tercantuk number of letters, concerning the letters, and the use of official languages. Well, if there is a letter with such characteristics, it can be ascertained that the letter is a formal letter. How do I write a formal letter is good and right? Here we provide the format and how to write an official letter is good and right:
1 Letter Head
According Kosasih (2003: 21), as the name suggests masthead at the top of the letter. Its function as an identity for the agency or agencies concerned. In the letter head of the identities listed as follows:
Name of agency or institution.
Emblem or logo of the agency or institution.
Address.
Letter code.
Telephone number; fax number.
Zip Code.
2 Date Letter
Date the letter is written in parallel with the number of letters. Perhafikan example penullsan following the date of this letter.
Bantaeng, 20 November 2013
28 November 2013
3 Number Letter
Each official letter out usually given a number, it is called a verbal numbers. Mode of administration and writing numbers vary according to the respective interests of the company or institution. Number of letters written to the left, parallel to the date of the letter. Number of letters is a useful code as follows.
Facilitate setting it as an archive.
Facilitate the appointment of the pad a time rnenqadakan any correspondence.
Facilitate the search for the letter back when needed.
Facilitate the filing officer Dafam categorize or classify according to the letter for letter sifatjenis penyirnpanan.
Knowing how many letters that came in a period (or year balan).
4 Attachment
Appendix letter are the documents that are included in the letter, because it has to do with the contents of the letter. The documents which are included in accordance with various relation to the contents of the letter. The usefulness of attachment is as follows.
To find out if there are documents or files included in the letter that has to do with the contents of the letter.
To check whether a file is received that same amount in Appendix written or not.
Make it easy for the recipient, if there are things that are needed immediately, no need to ask the sender of the letter because dokumentersebut already available.
5. or Subject
In an official letter should always be included or core subjects in a letter, which called it. According Kosasih (2003: 25), the mean letter soa! or matters discussed in the letter. This letter can be equated with the title essay. Therefore, how to write it was not much of a way of writing karanganbiasa title, which is as follows:
The title is written with short, clear, and interesting.
Tangible word or phrase, not a sentence.
The first letter in each word must be written in capital letters. example; Re: School Exam Schedule
It is useful in the following letter.
Knowing in advance what was discussed and disputed role in the letter.
Recipient or reader has a brief description first, before knowing the whole contents of the letter.
6.Penulisan Address on Mail
Writing the address on the letter there are two kinds, namely as follows.
Address Outside the Cover: Address outside of the cover is the address written on the envelope. Address the cover letter serves as a bookmark in delivering a letter to those who deserve it. That need to be considered in writing the cover letter address is as follows.
Esteemed group of words abbreviated Designation.
Dear initial letter in the acronym. written with capital letters,
Writing the word preceded the address.
End abbreviations terhorrnat use a dot (Designation.).
example:
to
Designation. Director of PT Zakapedia
Bungung road Barania 34
Bantaeng
In the Mail Address: Address the letter is the address written on the letter paper. Its function as a controller for the letter recipient that he is entitled to receive the letter. For the sender of the letter, the address in the function to determine the suitability of the address during the process of entering into a letter envelope. Address in the letter is also useful for pointing directly to the recipient, instructions for filing officers in connection with the storage and retrieval system based on the letter of the letter object, and can be used as an external address when using windowed envelopes. Provisions writing in the mailing address is as follows.
Not preceded by the word To.
Using the word Dear.
Using the unit of work.
Name a place on the destination address is not preceded by a preposition at.
example:
Designation. headman
Jetis the Village Road Samanhudi 14, Semarang
Mail stamp or seal Letter: In official letters, both commercial rnaupunsurat letter government agencies, the stamp must be affixed to a letter, because the stamp is also a sign of the legitimacy of a letter.
7 Greetings Opener
Greeting sender of the letter is a sign of respect before he "speaks" in writing. In an official letter is commonly used as a greeting is Dear Sirs, (abbreviated Jianqan Dh. Alternatively DH.) Is written in a straight line with the other lines. Assalamualaikum Wr greeting. Wb. used specifically between offices / agencies-that has to do with the religion of Islam.
Note:
Behind the greeting is always appended comma (,). It already is a custom in Indonesia correspondence. In correspondence America, behind greeting is always appended punctuation colons (:). Presumably writing punctuation behind the greeting letter, either with a comma or a colon, just by habit.
With respect greeting if not used alone, should be included in the first sentence of the letter opener (the first paragraph).
8. Contents Letter
The letter is composed of three parts, as follows.
Opening: Opening menqantar and used to attract the attention of the reader to the basic letter. Was used for the opening sentences in accordance with the letter of intent or purpose.
To discuss or reply to letters received, used the opening sentences, for example: Reply. (answer) to your letter dated 19 September 2012 No. 150 / OBS1.2012, hereby notify you that ....
For letters containing a notice, request, question, and similar to that used for example the opening sentence: We hereby notify you that ....
To refer to what is the basis set used letter opening line for example: Based on the results of the department head meeting on July 9, 2013, you are hereby notified that
To state the objectives to be implemented can be used, for example the opening sentence: In commemoration of National Education Day May 2, 2013, SMA Negeri 2 Bantang will hold a series of events as follows. .
The letter actually contains something that is notified, stated, asked, requested, and so on are delivered to recipients. Therefore, when menuis letter we have to pay attention to the following matters.
Set the intention first notified, stated, asked, requested, and so clearly.
Define the purpose of the letter sequence in a systematic and logical.
Write down the letter of intent in clear paragraphs.
Hindarkanlah use of acronyms and abbreviations-sinqkatan are not uncommon, especially written only of their own accord.
Let the Indonesian used is good and true, simple, straightforward, polite, and interesting.
If possible avoid prnenggunaari foreign words or words that feels keasing area-stricken exile or-daerahan, except that no counterpart in the language belurn Insonesia
Let use the right form of a letter or a suitable and attractive.
Let typed most exactly, avoid when piles.
Let written with correct spelling,
9. Cover Letters
The cover letter is a conclusion that serves as the key contents of the letter. Generally contains a thank you to all the matters stated in the letter. Written cover letter should be brief and clear. Consider the example of a cover letter in accordance with the following contents. "
To express gratitude sentences can be worn covers; For your attention / Brother, we thank you; For your attention and help Father / Brother, we thank you; The presence of the Father / Brother, we thank you.
To demonstrate a fact that has been mentioned previously, can be used closing sentences, for example; So our expectations and for your attention, we thank you.
It asks for a wish to be able to use for example the opening sentences; Our hope is that the existing collaboration can we make this better and we continue to increase.
To declare something anticipated closing sentence can be used, for example; While waiting for your reply, we thank you; While waiting penggilan Father, we thank you.
10 Yours Cover
Regards cover letter office / formal pernerintahan by including the following.
Name of office (Principal, Head of Department, and so on).
Signature.
Names light.
Population Identification Number (NIP).
11. Copies
Copies are copies of letters yang'dikirimkan to other parties related to the contents of the letter. A copy is written on the bottom left. Example:.
Copy to:
Tarakan sub-district head West
Behind the Reef Village Headman West Tarakan
12. Letters Official Languages Good and True
There are the official or agency must consider the language he used. Language an official letter has at least two terms, namely the standard language, and the language effectively (Suprapto, 2006: 5).
Raw Language: Seen from the point of birth form, then the language of the letter should use the standard language. Standard language is a language recognized the truth according to the rules that have been dilazimkan. The use of standard language can be recognized from several elements, among others, of writing (spelling), word usage, and sentence structure.
Effective Language: In terms of the outpouring of the taste or idea, then the language of the letter uses language that is both effective. Effective language is a language that can reach the target accurately. Effective language can be known and recognized from the use of simple sentences, concise, assertive, and attractive.
Simple: Simple means unpretentious, straightforward, simple, straightforward, good use of the words and sentences. To that end, should be used common words and common.
Brief: Sentences are generally more concise and easily dlpahaml.sedangkan firm long sentences are usually weak and vague and not easily understood meaning.
Clear: Obviously not mean vague, no doubt, unambiguous meaning, or does not lead to misunderstanding.
Polite: Polite means respect with reverence, orderly according to good customs, or good behavior. In official correspondence polite language that dapatdicapai denqan some example; Using polite words / smooth, Using the word greeting or pronouns, Using official word (instead of daily).
Interesting: Interesting meaning may arouse attention, not boring, and can impress the imagination of the reader. In official correspondence can be used: Sentences vary, Inductive paragraphs, and language style.
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